From JDSupra, SoRelle Brown, Adam Cohen, Kristine Ellison, Patrick Gennardo, Phillip Stano and Gail Westover discuss a recent case in which insurance agents were determined to be employees. They write:
On August 1, 2017, the US District Court for the Northern District of Ohio held that insurance agents working under independent contractor agreements with an insurer were employees for purposes of pursuing pension and other employment benefits under the Employee Retirement Income Security Act of 1974 (ERISA).
The court’s decision in Jammal v. American Family Insurance Group, which it certified for interlocutory appeal, is notable for its departure from industry practice and prior legal precedent treating many insurance agents as independent contractors. It also notable in that many of the factors the court found convincing are customary, sensible and expected business practices for an insurer ensuring that its agents meet minimum standards for services conducted under its brand. Insurers and other employers will be watching the US Court of Appeals for the Sixth Circuit carefully to see what guidance this case ultimately provides for assessing contractor status.
The Jammal ruling came after a 12-day trial on this single issue (employee vs. independent contractor) and a recommendation from an advisory jury1 in the context of a class action involving many other issues. The court certified the ruling for immediate interlocutory appeal because “(1) there was evidence supporting both sides in this case; (2) prior case law has been nearly unanimous in finding that insurance agents generally are to be classified as independent contractors; (3) the repercussions of this finding are so far-reaching; and, (4) the resolution of damages will be unusually complicated.”
Applying the Sixth Circuit’s test for employment status under ERISA, the court analyzed the degree to which the insurer possesses the right to control the manner and means by which its agents perform their work and emphasized that exercising that right was not necessary to deem an individual an employee as opposed to an independent contractor. In applying this test, the court took guidance from the Supreme Court’s decision in Nationwide Mut. Ins. Co. v. Darden, 503 U.S. 318, 320-21 (1992), which applied 11 non-exclusive factors from the common law agency test to an ERISA claim by an insurance agent for pension benefits.2 Adding to that list, the Jammal decision noted the Sixth Circuit’s prior focus on express agreements between the parties and the employer’s ability to control job performance and further employment opportunities as the most significant factors for consideration.
In its analysis, the court found that the following evidence weighed in favor of employee status:
- “Skill required” factor: The insurer “always hired untrained, and often unlicensed, agents and provided all the training they needed” to serve as an agent.
- The insurer did so because it wanted to train the agents in the “American Family way.”
- The insurer’s network of sales management employees were very involved in the agents’ daily activities and closely supervised them.
- The sales department consisted of 1,000 employees who all “exist solely to support its 2,800 agents.”
- Sales managers set goals and created business plans for the agents along with enforcing compliance with the goals and plans because their jobs depended on the agents’ success in selling insurance.
- “Duration of the relationship” factor: By the parties’ agreement this factor weighed in favor of employee status because there is no limit on the duration of the agency relationship, and the insurer described the position as a “career” position.
- “Right to assign additional projects” factor: The insurer could assign additional duties to agents by requiring them to service policies that they did not bring in, participate in call nights, conduct personal insurance reviews, and prepare business plans, among other duties that the agents testified they felt they could not refuse to perform.
- “When and how long to work” factor: The court found the insurer required agents to keep particular business hours and retained the right to control this aspect of the work by permitting managers to drop-in and verify compliance with the designated hours. Agents had to submit daily activity reports even though they did not have to punch a clock or otherwise record their time.
- There was evidence the insurer retained the right to approve or deny vacation requests and sometimes reprimanded agents for being out of the office without preapproval.
- “Part of the regular business” factor: The insurer could not function as a business without the sales that the agents generated. Thus, the work of the agents was part of the insurer’s core function.
By comparison, the court found that the following facts weighed in favor of independent contractor status:
- “Express agreement” factor: The contract between the agents and the insurer indicated that the parties intended that the agents would be independent contractors.
- “Source of instrumentalities and tools” factor: Agents were responsible for their own office space, “furniture, equipment, marketing, legal and professional services, client lunches/entertainment, telephone, office supplies, health insurance, automobile, continuing education, and repairs and maintenance for their offices.”
- Because the insurance company controlled and supplied the “computers and software essential to the performance of the agent’s job,” this factor weighed only slightly in favor of independent contractor status.
- “Location of work” factor: Agents worked in their own office buildings and paid the costs for their worksites.
- Because the insurer maintained some level of control by prohibiting agents from working out of their homes, and retaining the right to approve the proposed location of an agent’s office, this factor weighed only slightly in favor of independent contractor status.
- “Method of payment” factor: Agents were paid based on commissions, not on a set salary.
- “Provision of employee benefits” factor: Agents were not provided traditional employee benefits and had to pay for their own health insurance. They also did not receive sick pay, vacation pay or other paid time off.
- “Tax treatment” factor: The parties did not dispute that the agents were treated as independent contractors for tax purposes.
After concluding that the Darden factors were “almost evenly split between” employee status and independent contractor status, the court noted that the insurer still maintained some right of control in nearly all categories even if that right wasn’t always exercised. Considering the other factors that the Sixth Circuit found most important, the court concluded that the evidence weighed in favor of employee status in three other areas. First, the company had the right of control over the agents’ job performance by allowing managers to reprimand or otherwise discipline agents when they did not follow its standards or employ its techniques. Second, the court also found compelling the control over the agents’ employment opportunities in the form of prohibiting: (1) ownership over a book of business or particular policies; (2) the sale of insurance from another company even when the insurance company did not carry the particular product; (3) competition with the company for one year following termination of the contract; and (4) by actively discouraging other employment during the contract term. Third, the court was persuaded by evidence that the insurer trained its sales managers to treat agents the same as employees by giving managers traditional supervisory authority over agents, holding managers responsible for agents’ failures, and referring to agents as “employees” in the training manuals.
Ultimately, the court concluded that “[t]he degree of control managers were encouraged to exercise was inconsistent with independent contractor status and was more in line with the level of control a manager would be expected to exert over an employee.” When compared to other Sixth Circuit decisions involving insurance agents, the court found that “none of the factual scenarios presented in any of the cited cases show retention of the same level and breadth of control by the Company that was evidenced in this case.”
This holding will not necessarily result in employees receiving benefits under the insurer’s various ERISA plans; rather, eligibility will depend on the specific terms of those plans, including any eligibility provisions that may be drafted to exclude individuals classified as agents without regard to a subsequent judicial recharacterization. However, the standards that the court applied to reach its conclusion in this case are not unique to ERISA. Similar tests have been applied in the context of employment taxes, wage and hour rules, and other employment law contexts.